Position title
HUMAN RESOURCE AND ADMINISTRATION MANAGER
Description

Bristol Park Hospital is a licensed healthcare provider that has been in the business for over 15 years offering quality and affordable healthcare services in Nairobi, Kitengela, and Machakos. Our vision is to be a world-class provider of quality, innovative, and accessible Healthcare Solutions. Our institution is seeking to recruit highly talented and dynamic professionals to fill the following position based in Nairobi with frequent movement expected between all other branches.

HUMAN RESOURCE & ADMINISTRATION MANAGER

Reporting to the Executive Director, the incumbent will be responsible for providing Human resource strategic leadership and policy development in line with set business plans and objectives to ensure that the company attracts, develops, motivates, and retains the best talent in the industry and aligns them to the business strategy to perform and deliver overall objectives. In addition, the incumbent will coordinate all administrative functions of the hospital, ensuring full operations and functionality of all hospital facilities.

Responsibilities

Key Responsibilities

HR Strategic Planning

  • Formulating personnel systems and strategies appropriate to the company’s corporate mission and goals.
  • Developing the organizational human resources strategy in compliance with corporate group strategy.
  • Designing the group human resources department structure, positions, and process systems in compliance with its strategic mandate.
  • Formulating HR plans, policies and procedures according to organizational objectives.
  • Keeping the board informed on personnel and employee-relations policies, as needed, to preserve and facilitate company strategy
  • Ensuring safe custody of key policies and procedures documentation and ensuring full implementation of these policies and guidelines.

Manpower Planning

  • Organizing meetings with management and planning for manpower as per requirements.
  • Setting up the working methodology for succession planning analysis, implementation, and monitoring.
  • Ensuring proper recruitment processes are set out and adhered to.
  • Guiding the performance appraisal system procedures and ensure its compliance.

Compensation & Benefits

  • Administering compensation and benefits programs, including salary reviews, bonuses, and employee benefits such as health insurance and retirement plans.
  • Ensuring compliance with relevant laws and regulations.

General Administration

  • Managing day-to-day office operations, coordinating overall office activities, and providing administrative support to the executive leadership.
  • Ensuring all Hospital documentation in both electronic and hard copy format is well-stored.
  • Developing and maintaining office security protocols and coordinating all security functions.
  • Leading in securing all necessary licenses for the hospital and staff as required.
  • Acquiring and maintaining office furnishing, equipment, and supplies, and providing administrative support for the maintenance of the telephone, communication, and computing system.
  • Taking a lead role in managing facilities projects when necessary.
  • Arranging and co-ordinating meetings and events
  • Supervising all administrative staff across branches, and ensuring proper and efficient cross-functionality of their individual and shared roles.
  • Coordinating between facility managers and legal team to ensure all full compliance and smooth flow of any legal matters and communications relating to the hospital or its staff/agents

Employee Relations

  • Ensuring policies and procedures for the treatment of employees’ horizontal and vertical inter-organizational conflicts are in place.
  • Enhancing organizational communication, encouraging, and developing employee communications.
  • Ensuring proper management of staff amenities and occupational and health safety implementation.

Training and Development

  • Guide in identifying areas for development and inculcating these processes into existing and new performance monitoring plans
  • Exploring new skills to enhance productivity.
  • Developing and implementing training policies and ensuring adherence.

Compliance

  • Ensuring compliance with labour laws, regulations, and industry standards related to employment practices.
  • Providing guidance and advice to management on legal matters affecting HR.
  • Responding to internal and external requests for service information and or data

HR Reporting

  • Compiling and analyzing HR data to generate reports on key HR metrics such as turnover rates, recruitment effectiveness, and employee efficiency and demographics. Using data to inform HR strategies and decision-making.
Qualifications

Key Qualifications, Experience, Skills, and Competencies

  • Bachelor's Degree and Higher National Diploma in Human Resource Management
  • Professional qualification in CHRP-K
  • Professional member of IHRM
  • Minimum 8 years of relevant work experience with 4 years as an HR Manager with administrative functions.
  • Previous experience in a healthcare or similar service-oriented setup is a must
  • Strong employee relations
  • Strong management and leadership skills
  • Organized and analytical with attention to detail and a result-oriented person
  • Strong Administrative skills a must.

Interested and qualified candidates are requested to forward their updated CV and academic qualifications to humanresource@bristolpark.or.ke stating the subject heading HUMAN RESOURCE & ADMIN MANAGER on or before 4th May 2024 indicating your current and expected salary (MUST).

Only shortlisted candidates will be contacted. Bristol Park Hospital is an equal-opportunity employer. Any form of canvassing is strictly prohibited and shall lead to an immediate disqualification. Any qualified individual is encouraged to apply irrespective of gender, race, sexuality, religion, etc.

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